Terms and conditions

SPORTING CLUB MERSEYSIDE

Parent/Carer Agreement AND TERMS AND CONDITIONS

1. General Terms

These terms and conditions apply to all registrations and attendance for Sporting Club Merseyside activities, including training sessions, matches, Camps , After school clubs, 1 to 1 training and other events (collectively referred to as “Programmes”). They govern the agreement between you (“I”, “You” or “Your”) and Sporting Club Merseyside (“We,” “Us,” or “Our”). By registering a participant, you confirm that you have read, understood, and agree to these Terms and Conditions.

2. Registration and Participant Information

All participant information must be accurate and complete at the time of registration for any programme.
Full payment is required before a participant can attend the programme.
You are responsible for providing a valid contact number for emergencies during the programme.
Only parents/carers may collect the participant unless communicated otherwise with us first.
Parents/carers must inform the Club immediately of any changes to medical details, emergency contacts, or collection arrangements.

3. Venue and Programme Changes

Sessions are held at the venue specified during registration.
The Club may train or play at different venues and at different times; parents will be notified.
The Club reserves the right to change venues or session times as needed.
Programmes may be cancelled or modified due to venue issues, weather, staff absence, or other factors.
In the event of a cancellation, we will offer alternative sessions.
Cancellations due to weather, venue closure, or circumstances beyond the Club’s control do not entitle participants to refunds.

4. Subscriptions & Payment

For the purpose of these Terms, the ‘season’ runs from the beginning of July to the end of June.

The club offers either a Monthly Rolling subscription model or a Full Season Commitment subscription model for payment.

Monthly Rolling Subscription Model

If you choose the Monthly Rolling subscription model, you will pay a monthly amount each month with the ability to end your subscription at the end of any monthly period.

Full Season Commitment Subscription Model

If you choose the Full Season Commitment subscription model, this will be payable monthly, so that each instalment of the total annual fee is paid monthly. The Full Season Commitment model represents a discounted rate compared to the Monthly Rolling subscription model when paid over the course of a year.

When choosing the Full Season Commitment model, you will be liable for the whole annual fee even if you wish to end the subscription before the end of the season to which it relates. This also applies to reducing the number of sessions covered by the subscription.

Therefore, if you have committed to a Full Season Commitment subscription model for payment to cover a set number of sessions per week – you will be liable for the whole annual fee for that subscription up until the end of the season, even if you wish to reduce the number of sessions covered each week.

No partial refunds will be issued under either subscription model, and any cancellation request must be submitted up to 7 business days before the start of the next payment cycle to avoid being charged for the following month.

Missed sessions due to illness, holidays, or other personal reasons are non-refundable.

In exceptional circumstances (e.g. long-term injury, relocation), the Club may, at its discretion, review payment obligations.

5. Attendance and Supervision

The Club is responsible for participants only during scheduled session times.
Parents should let the club/coaches know as soon as they are aware that their child cannot take part in training or matches.
Players must arrive on time and be collected promptly.
Parents should leave enough space for coaches during sessions and should not enter the 3G pitch during training.
Parents of younger children (U10’s and below) are responsible for taking them to the toilet if needed during club’s training.

6. Medical, Fitness & Liability

You are responsible for ensuring the participant’s physical fitness for programme activities.
You acknowledge that football carries inherent risks, and you accept these risks where the Club has acted reasonably and responsibly.
We may request additional medical information based on initial registration details. Up-to-date medical information is crucial.
Failure to provide requested medical information may result in programme cancellation.

In case of a participant needing medical attention during a programme, we have your consent to arrange necessary treatment.
I understand that football is a contact sport, and while safety measures are in place, injuries can occur during training or matches.
The club maintains appropriate public liability insurance. However, parents are responsible for ensuring their child has adequate personal accident or injury insurance if they wish to have additional coverage.
I agree that Sporting Club Merseyside, its coaches, staff, and volunteers will not be held liable for any injury, loss, or damage that may occur, except in cases of proven negligence.

Ensure that your child is dressed appropriately for the club activities and/or events, has water, hand-sanitizer, sun protection lotion, rain coat and shin pads – as appropriate.

7. Safeguarding & Duty of Care

We are fully committed to safeguarding and promoting the welfare of all children in our programmes.
Any concerns regarding a child’s welfare will be taken seriously and addressed by our safeguarding team.
The Club has a designated Safeguarding/Welfare Officer, details of whom are available upon request.

8. Player Participation

Parents agree that their child may play and train with children both older and younger to maintain manageable player numbers and session quality.

9. Behaviour and Removal

The safety, well-being, and enjoyment of all participants are our top priorities.
Respectful behaviour is required at all times.
The Club reserves the right to remove any participant, parent, or guardian for behaviour that is unsatisfactory, unsafe, or disruptive.
Removal due to behaviour does not entitle the participant to a refund

10. Photography and Video

The Club may take photos/videos for promotional purposes.This may include use on the Club’s website and official social media channels.
Parents may take still photos at designated times for personal use only.
If you do not wish your child to appear in our social media, please let us know.
Unless otherwise stated in writing, consent is assumed as part of registration.

11. Official Whatsapp Groups

Official WhatsApp groups are used solely for Club-related communication, such as fixture details, schedule changes, or urgent updates.
Any parent or guardian using these groups to criticise the Club, coaches, training methods, players, or other parents or for any other purpose will be removed from the group immediately and may be subject to further action, including removal from the Club.
Communication regarding concerns should always be made privately and respectfully via email or direct message to the coach or Club management.

12. FA Respect Code Of Conduct

Play your part and support the FA's Code of Respect

Have fun; it’s what we’re all here for!
Celebrate effort and good play from both sides.
Always respect the referee and coaches, and encourage players to do the same.
Stay behind the touchline and within the Designated Spectators’ Area (where provided).
When players make mistakes, offer encouragement to try again.
Never engage in, or tolerate offensive, insulting, or abusive language or behaviour.

Code of Conduct Enforcement:

If I do not follow the code, I may be:

Issued with a verbal warning or asked to leave.
Required to meet with the club officials or the County FA Welfare Officer.
Obligated to undertake an FA education course.
Restricted from attending future activities or matches.
Required to leave the club along with my child, or be issued a fine.

13. FA Disciplinary Procedures and Fees

Any FA disciplinary fees including yellow and red cards, may apply where relevant. Any fines, penalties, or administrative fees issued as a result of a player , parent or carer receiving a yellow or red card are the responsibility of the player and/or their parent or carer and must be paid in full within the timeframe set by the Club or relevant FA authority.

14. Data Protection (GDPR)

Personal data will be stored securely and used only for Club-related purposes, in accordance with UK GDPR legislation.

15. Force Majeure

The Club shall not be liable for failure to deliver sessions or matches due to events beyond its reasonable control.

16. Amendments to Terms

The Club reserves the right to amend these Terms and Conditions. Any changes will be communicated to parents.